Dynamic, growth oriented manufacturer and roaster of specialty coffee blends, gelatos and related products. Headquartered in the Chicagoland area.

Alamode Foods, Inc. seeks a candidate who is looking for an opportunity to enhance or begin a career with a rapidly growing company.

SUMMARY:
This new position is primarily responsible for assisting the company owner and staff in day-to-day operations and requires skillfull knowledge of requirements listed below. The ideal candidate should be able to effectively multi-task and work in a fast-pace environment.

COMPETENCIES:

  • Microsoft office suite and computer proficiency
  • schedule, maintain and update calendar appointments
  • coordinate and support meetings; prepare for meetings (e.g. gather background data, distribute agendas); attend meetings
  • Schedule and maintain routes and schedules for delivery trucks
  • Communicate with delivery drivers
  • prepare correspondence and reports
  • track and manage expenses
  • review correspondence for quality and consistency
  • follow up on actions assigned in meetings or related matters resulting from meetings
  • maintain internal and external confidences; discretion required
  • work with and oversee administrative staff and backup up as needed
  • act as first contact to the executive
  • independent decision-making is the norm
  • be proactive
  • anticipate the executive’s needs
  • have confidence to take independent action
  • analyze, research and resolve problems
  • able to handle some levels of pressure and stress
  • able to handle continuous change and shifting priorities
  • able to handle interruptions
  • deal politely, professionally and effectively with people
  • cross-train with other positions
  • act collaboratively
  • manage and allocate the executive’s time as appropriate
  • plan and arrange conferences, events and store openings
  • respond to email messages for the executive and inquires
  • maintain office supplies and equipment
  • take responsibility for managing electronic records systems
  • be the receptionist for the executive and do gatekeeping duties in this role such as manage the executive’s mail, email, telephone inquiries, visitors and prospective visitors asking to meet with the executive
  • be attentive to detail
  • track invoices and manage expenses and budgets
  • coordinate staff
  • be well organized
  • enjoy challenges of the role
  • work with little to no supervision
  • interact with staff, vendors, and partners at all levels
  • exercise good judgment in a variety of situations
  • act in a resourceful manner when needed
  • act with a high level of professionalism
  • have excellent written and verbal communication skillsexhibit corporate values
  • exhibit polish and poise in communications with external and internal customers including the executive team
  • ability to prioritize inquiries and communicate them to the executive
  • draft correspondence on behalf of the executive
  • handle all logistics for meetings for the executive
  • coordinate and execute personal outreach to customers on behalf of the company
  • maintain phone lists and organize contacts of executive
  • manage building furnishings if needed
  • review, sort and prioritize incoming correspondence for the executive
  • complete expense reports for the executive
  • bilingual abilities are sometimes requested
  • perform other duties as required, including support for administrative duties as needed
  • work extra hours when necessary

Flexibility with working hours and duties as assigned is a must.

Required experience:

  • Administrative support: 1 year

Email resume to angelo@alamodefoods.com.